Vermont State University invites you to hold your event at one of our beautiful campuses in the Green Mountain state.
Vermont State can accommodate your facility and service needs for events large and small. Our friendly and responsive staff, modern facilities, and beautiful campuses will combine to help make your event a success! During the summer, we host conferences, athletic groups, summer camps, and weddings, and all campuses welcome single-day events and conferences during the academic year.
Explore our facilities by campus to find your perfect fit.
Castleton Campus
- Traditional classrooms
- Technology classrooms with PC/video projection systems
- Conference rooms
- Lecture halls and auditoriums
- Pavilion and Dave Wolk Stadium/turf field
- Theater
- Gyms
- Library
- Dining Hall
- Outdoor fields
Johnson Campus
- Traditional classrooms
- Technology classrooms with PC/video projection systems
- Conference rooms
- Lecture halls and auditoriums
- Dance studio
- Performance Space
- Theater
- Art gallery
- Gyms
- Library
- Dining Hall
- Outdoor fields
Lyndon Campus
- Traditional classrooms
- Technology classrooms with PC/video projection systems
- Conference rooms
- Lecture halls and auditoriums
- Theater
- Moore Community Room
- Art gallery
- Gyms
- Library
- Dining Hall
- Outdoor fields
Randolph Campus
- Traditional classrooms
- Technology classrooms with PC/video projection systems
- Conference rooms
- Lecture halls and auditoriums
- Gyms
- Library
- Dining Hall
- Outdoor fields
Williston Campus
- Basic classrooms
- Technology classrooms with PC/video projection systems
- Conference Rooms
Traditional classrooms and conference rooms are equipped with a computer, projector and screen. Technology Classrooms are equipped with speakers and cameras as well. If you are looking for online meeting capabilities, please indicate so when requesting to book a space.
Most of our spaces use Windows based PCs with an HDMI connection. It is a good idea to bring a spare HDMI cord. Mac users should plan to bring their own attachments for HDMI and standard USB connections.
Whether your plans include a private breakfast, lunch, reception, or formal dinner, complete food and beverage service is available. Once you have reserved a space, our friendly staff will assist you with your catering needs.
To provide you with the best service and quality possible, we require that orders be placed with a final guaranteed number fourteen (14) days prior to your event. Changes requested after this time may not be approved.
Payment
An invoice will be sent after your event. Payment must be made to Vermont State University.
AV/IT support and extraneous setup will be billed at $45 per hour. If your event requires set up in advance you may be billed for room use on the set-up day.
Please note: A 15% gratuity charge is added to all waiting services requested by groups not affiliated with VTSU.
Cancellation Policy
Orders cancelled within 10 days of the event date will incur a cancellation fee of 50% of the order total. Orders cancelled within 5 days before the event will be billed for the total order amount.
Cancellations must be received during office hours (8 a.m. – 4:30 p.m., Monday – Friday). A cancellation received after hours or on the weekend will be processed the next business day.
No fees will be assessed for cancellations due to extreme weather or campus closings.
It is best to book your space as early as you can so that we can be sure to have catering and other supports available for your event. Reservations are only considered final after a rental contract is signed by the customer.
Alcohol
For an event where alcohol will be served, they must use Sodexo to provide the alcohol as they hold the liquor license.
Note: To accommodate alcohol service, your event must be scheduled a minimum of thirty (30) days in advance.
Timeline
At Least Three Weeks from the Event
Provide menu details and update other requests. Provide catering set up time and pick up time, and estimated headcount. All AV/ IT requests must be provided at this point.
At Least 14 Business Days Out from the Event
Confirm final catering counts with the Conferences and Events Office. Provide meeting time on the day of event for our staff.
Fewer Than 14 Business Days from the Event
All change requests must be received via phone call or email. Requests for changes 9 (nine) days or less in advance of the event may not be approved.
